DUTIES AND RESPONSIBILITIES:

The Cultural Arts Coordinator (CAC) is primarily responsible for creating, executing and managing Langston Hughes Community Library & Cultural Center’s Cultural Arts programs. This also includes scheduling art exhibits with local artists.

Reporting to the Executive Director, Langston Hughes Community Library & Cultural Center is responsible for assisting Langston Hughes Library’s day-to-day operations of grant funded and pilot projects including Art Exhibits, Cultural Programming and Annual Celebrations. The CAC assists the Executive Director in coordinating and implementing unique programs in service areas that provide distinct support for patrons. 

  • Collaborates with the Executive Director, ACLM and the Programs and Services Department to develop, deliver and evaluate a variety of innovative programs that meet the community’s evolving needs, such as cultural programs, art exhibits, book discussions, author talks, and wellness activities.
  • Performs outreach to community organizations informing them of the Library’s services and develops partnerships for collaboration.
  • Contributes content for social media platforms, such as Library blogs, Facebook, Twitter, etc.
  • Supports local promotion, publicity, and press coverage of cultural center’s special collections, programs, and services; attends internal and external meetings, fairs and community events as required. 
  • Networks with governmental agencies, non-profit and private sector organizations, and academic institutions to identify future partnerships and program development opportunities; manages internal database.
  • Collaborates with the Executive Director to manage allocated cultural arts programming budgets.
  • Collaborates with the Executive Director to identify programmatic opportunities that align with the Library’s goals to expand and build relationships with the Cultural Arts Communities.
  • Identifies, creates and maintains a comprehensive partnership database and program list including the development of new program partnerships.
  • Maintains positive relationships with program partners, local artists, talent representatives, booking agents, production companies, local musical entertainment, street team members, and promoters.
  • Works with staff to create engagement initiatives and opportunities for partner engagement.
  • Writes articles, letters, video scripts and other public relations documents.
  • Engages in social media campaigns to publicize programs and build future partnerships and program development opportunities.
  • Identifies and approves artists and community residents for Oral Histories.
  • Works to create year-round engagement strategies to retain current and attract new customers.
  • Connects with youth service organizations to strengthen engagement programming for youth and young adults.
  • Creates, promotes, organizes and coordinates Cultural Arts events to strengthen the Library’s presence in the community. 
  • Supports executive director in managing all aspects of participation and execution of cultural arts events. Event management responsibilities include strategic and tactical partnership and collaboration with stakeholders, budget management and optimization, client and vendor management, collaboration and partnership with event planning team members, and management of meeting registration, accommodation, choosing locations, meeting set-up and ancillary requests.
  • Prepares event timelines and budget forecasts.
  • Monitors event activities to ensure that the client and event attendees’ needs are well met.
  • Presents event bills for pre-approval and negotiate fees with presenters.
  • Hosts bi-monthly/quarterly community partnership meetings.
  • Provides monthly reports on upcoming projects, programs and outreach.  
  • Maintains appropriate records for vendors, local community based organizations, religious institutions, educational institutions and performers/artists.
  • Reports all assigned programs in LAMPS and assigned statistical collection forms.
  • Participates in other projects as needed.
  • Assists with developing metrics and reporting and evaluating outcomes.
  • Assists with tracking and monitoring of contracts and grant expenditures.
  • Provides monthly status reports.
  • Assists with coordinating professional development opportunities for staff through conferences, seminars, and workshops.
  • Assists with developing metrics and reporting and evaluating outcomes.
  • Supports Program Assistant in creating requisitions; manages departmental supplies.
  • Performs other duties as required.

The schedule for this position may include evenings and weekends.

REQUIRED QUALIFICATIONS:

  • Bachelor’s Degree required.
  • Two (2) years of related programming and event planning experience including developing marketing campaigns, managing events, vendors and clients required.
  • Strong business, marketing communications, and project management skills required.
  • Must be a self-starter with a high level of initiative and a proven proactive thinker.
  • Must be proficient in Microsoft Office, PowerPoint, Excel, Word, and social media.
  • Excellent customer service and relationship management skills required.
  • Must possess excellent time management, prioritization, multi-tasking and communication skills (both written and verbal).
  • Ability to be self-motivated and accomplish projects under minimal supervision required.
  • Ability to work collaboratively, both as part of a team and independently required.

PREFERRED QUALIFICATIONS:

  • Five (5) years of related programming and event planning experience preferred.
  • Non-profit experience.
  • Fluency with languages other than English. Spanish is a plus.

ABOUT QUEENS PUBLIC LIBRARY:

Queens Public Library is a national and international leader in the delivery of public library service.  Our mission is to transform lives by cultivating personal and intellectual growth and by building strong communities. Queens Public Library welcomes innovators and leaders to contribute to a long history and dynamic future of serving the most diverse county in the United States. Queens Public Library is a private, non-profit corporation with 1,700 employees serving 66 locations.

TO APPLY:  Please send your resume and cover letter to QLcareers@queenslibrary.org and reference “Cultural Arts Coordinator - QLWEB” in the subject line. Resumes will only be accepted by email. 

Starting annual salary is $58,158.

The Queens Public Library is an Equal Opportunity Employer.